Aims and objectives

Constitution

The aims and objectives of the WSAC shall be:

To facilitate grassroots development grants to leisure clubs and sporting organisations registered with National Governing Bodies of Sport.

Organisation of the Annual Sporting Awards presentations and Ceremony

Organising the Sporting Hall of Fame when and where appropriate.

To take such steps in consultation and collaboration with to key stakeholders to encourage more people to participate in leisure activities.

To receive and consider reports and recommendations from any organisation on matters concerning sport/ leisure and to take such action as the Advisory Council might deem necessary.

Membership of the advisory council

Any sporting/ leisure organisation that is active and registered within the city are automatically members of the WSAC, subject to that organisation agreeing to abide by any regulations which may be made by the WSAC as to membership and subject also to the WSAC retaining the right to reject any application for registration, if in the opinion of the WSAC there are reasonable grounds for so doing .Any club that is rejected would have no right of appeal but would be able to reapply after 12 months

The Management Committee may co-opt to membership of the WSAC such other persons whom through their specific knowledge or expertise are able to support and advise the WSAC in the achievements of its objectives.

Membership of WSAC is on an ongoing basis, there will not be a need or requirement for any election of members,

In addition Up to 4 Council elected officers to serve as members of WSAC.

Annual General Meeting of Wolverhampton Sports Advisory Council:

In the month of November in every year there shall be an Annual General Meeting to which each registered organisation shall be entitled to attend and vote. Voting will be one vote per club The meeting shall be convened by notice given by the Honorary Secretary of the WSAC at least 21 days prior to the meeting date with an agenda of the business to be transacted:. Voting at the AGM will be by a simple majority with the Chair having a casting vote if required.

The quorum for an AGM will be at least 10 members. The business to be transacted will include:

  1. To receive reports as appropriate.
  2. To receive and approve audited annual accounts.
  3. To elect a Management Committee. which will act on behalf of WSAC comprising President (optional), Chair, Vice-chair, Secretary and treasurer
  4. To appoint an auditor.
  5. To review the list of registered organisations and make such alterations thereto as may be deemed necessary.
  6. To undertake such other business as may properly be brought before the meeting.
  7. To consider any amendments to the constitution as properly presented to the WSAC.
The current Chairperson of the Management Committee if present shall preside or in their absence the Vice-Chair

Nominations for all Management Committee roles (with the exception of Councillors) will need to be proposed and seconded either prior to or at the AGM.

Seven (07) members shall constitute a quorum at meetings of the WSAC. The management Committee shall have the power to determine their terms of reference.

At least fourteen (14) clear day’s notice in writing of a meeting of the WSAC shall be given by the Honorary Secretary to all members of the WSAC for all meetings other than the AGM.

Ordinary meetings of the Advisory Council shall be held in the months of January, March, June and September and at such other times as the Chairperson may consider necessary for the purpose of discussing the matter or matters referred to in that notice and the Honorary Secretary shall forthwith call such a meeting of the WSAC accordingly.

A minimum of 7 of the members of the WSAC shall constitute a quorum for all meetings other than the AGM.

An Extra-ordinary General Meeting may be called by any member of the WSAC clearly stating in writing the reasons for calling such meeting.

Whilst it is desirable that meetings are held at an agreed place the business of the Advisory Council can be conducted electronically by whatever means is desired.

Financial :

The financial year of the Advisory Council shall run from 1st November to 31st October the following year.

All transactions will be recorded and money deposited in the chosen banks and financial institutions, as approved by the Advisory Council, and withdrawn as approved and deemed necessary

Separate financial records, including bank accounts, be held and maintained for WSAC and Grassroots Sports Development Fund, with the amounts held being ring fenced for the purpose intended.

The WSAC account and financial records being for the administration of the Advisory Council, the delivery of the Sporting Hall of Fame and Annual Awards.

The Grassroots Sports Development Fund and financial records being for the development, support and encouragement of grassroots sport to sporting organisations and clubs in Wolverhampton.

All withdrawals to be authorised by two of the approved panel of four signatories as agreed at the AGM.

The Annual Accounts shall be audited by the approved external auditor, such auditor to be appointed each year at the AGM.

A financial update or report shall be submitted to each meeting of the Advisory Council.

Sub committees:

Sub Committee Groups may be set up by WSAC Members and others who may have additional or specialist knowledge to assist the WSAC to deliver and achieve its aims and objectives. Reference specifically to the formation of sub committees to lead on, for example, Hall of Fame, Awards Evening etc and for that subcommittee to report back to the main Advisory Council Members, as appropriate,

The respective roles of the elected officers with responsibilities will be set out in an addendum to the Constitution Document:

  1. President
  2. Chair
  3. Vice Chair
  4. Secretary
  5. Treasurer

Any sporting/ leisure organisation that is active and registered within the city are automatically members of the WSAC